CFO Certification of Financial Information

Policy #01-01.03


Effective: January 8th, 2016

Last Revised: March 20th, 2024

Last Reviewed: March 20th, 2024

Purpose

The purpose of this policy is to establish procedures related to the certification by the Chief Financial Officer (CFO) of Participating Entities' financial information posted to Transparent Utah.

Definitions

  • Transparent Utah - The Utah Public Finance Website created by UC 67-3-12 and administered by the Office of the State Auditor.
  • Participating Entity has the same meaning defined by UC 67-3-12 1.C
  • Board - The Utah Transparency Advisory Board created by UC 63A-18
  • CFO - The Chief Financial Officer is the person in the highest level position at the participating entity responsible for the accounting and financial reporting of that entity.

Policy

  1. Required CFO Certification.
    • The CFO, or uploader acting on the CFO's behalf, for each participating entity of Transparent Utah is required to make the following certification for each period for expense, revenue, and employee compensation data uploaded to the website:
    "To the best of my knowledge and belief the transactions and information uploaded for our entity in the following time periods were complete, accurate, and in compliance with applicable statutes and policies of the Utah Transparency Advisory Board as of the date submitted. The data submitted was unaudited."
    • For prior years, this certification should be done immediately, but no later than June 30, 2016. This certification should be done for all years and transaction types that the entity has uploaded to the transparency website. There could be situations when the current CFO was not the CFO when the data was previously uploaded. In this case, if possible, the current CFO should take steps to validate and correct as necessary the previous data so that all years can be certified

Procedures

  1. Certification Role Account Set-up.
    • User Accounts for the State Reporting system are created in by visiting https://reporting.auditor.utah.gov/ and creating an account.
    • When a user submits a transparency report, they will check a box that certifies the file submitted.